Operation Regulation

Article 1. Preamble

This Operation Regulation (hereinafter referred to as “the Regulation”) aims to define an organizational structure to promote the activities of the Global Information Access Centers’ Network and determine the method of operation of this Council as well as the scope of cooperation to realize the common interests of its Members.

Article 2. Designation

This Council is entitled as ‘Global Information Access Centers’Network’(hereinafter referred to as the “IACNet”).

Article 3. Mission

  1. The IACNet promotes active communication between the managers of IACs worldwide and provides a cooperative framework to pursue common interests of its Members based on mutual trust.
  2. The IACNet provides an efficient channel to discuss and to consent on regulations concerning operation and management of collective project and official events.
  3. The IACNet swiftly shares the latest ICT trends that comes from changes in the global environment and provides information and solution to jointly respond to such trends.

Article 4. Organizational Structure

  1. The IACNet is composed of a Steering Committee and multiple numbers of member organizations that belong to one of the four Regional Areas.
  2. The four Regional Areas are classified as follows: 1. Asia & Pacific, 2. Middle East & Africa, 3. CIS & Europe, and 4. Latin America.
    1. The Asia & Pacific Area consists of countries such as Cambodia, Viet Nam, Philippines, Laos, Indonesia, Mongol, Sri Lanka, Bangladesh, Nepal, Myanmar, Papua New Guinea and more countries can be added to the Area.
    2. The Middle East & Africa Area consist of countries such as Egypt, Tunisia, Algeria, Morocco, Nigeria, Kenya, Mozambique, Jordan, Rwanda, Uganda, Ethiopia, Ghana and more countries can be added to the Area.
    3. The CIS & Europe Area consists of countries such as Romania, Bulgaria, Uzbekistan, Kyrgyzstan, Ukraine, Moldova, Azerbaijan, Belarus and more countries can be added to the Area.
    4. The Latin America Area consists of countries such as Guatemala, Paraguay, Peru, Bolivia, Columbia, Dominican Republic, Panama, Costa Rica, Honduras and more countries can be added to the Area.
  3. Each Area elects one Steering Committee Member that will represent the Area at the Steering Committee.
  4. The term of Steering Committee Membership continues until the convocation of next General Meeting of IACNet, which can be consecutive.

Article 5. Steering Committee

  1. The IACNet forms Steering Committee which makes decisions on important matters and manages the operation of the Council, i.e., the IACNet.
  2. The Steering Committee is made up of one Chairman, one Secretary and 4 Representatives from the 4 Regional Areas.
  3. The Steering Committee maintains a Secretariat and delegates the management of the IACNet to the Secretariat.
  4. The President of the National Information Society Agency (hereinafter referred to as the “NIA”) serves as the ex officio Chairman of the Steering Committee with no term specified.
  5. The Chairman of the Steering Committee oversees all the work of the Secretariat and possesses the authority of final approval on agreements made at the General Assembly and various meetings of the IACNet.
  6. In case of necessity, the Chairman may delegate all authority of the Chairman to a deputy official of the NIA.
  7. The Secretary of Secretariat also serves as the Assistant Administrator of the Steering Committee.

Article 6. Secretariat

  1. The Secretariat is placed within the Global ICT Project Department of the NIA to provide necessary support for all administrative works in the operation of the IACNet such as planning, management and execution.
  2. The Secretariat is composed of the Secretary and employees; the Director of Global ICT Project Department of NIA servers as Secretary of the Secretariat.
  3. Based on the authority delegated by the Chairman of the Steering Committee, the Secretary of Secretariat oversees all general work in the management of the IACNet and supervises the employees at the Secretariat
  4. The Secretariat is responsible for the following work.
    1. Planning, management of events hosted by the IACNet and other administrative matters
    2. Establishing and executing various plans for operation support of the IACNet
    3. Management of Cyber-IACNet through a Web-site
    4. Execution of other matters decided by the Steering Committee

Article 7. Membership

  1. Members of IACNet are organizations that are currently operating the IAC built since 2002 by the NIA.
  2. Members of the IACNet are automatically registered with openingㆍoperating the IAC without the need for specific procedures; when operation of an IAC is terminated by a Member for whatever reason, the Membership is deemed as being cancelled.
  3. The Member organization may have multiple IAC managers with identical authority and the Secretariat may grant manager Access-ID for the IAC Web-site to multiple IAC managers for each of the Member organizations.
  4. Members of the IACNet possess the following responsibilities and authority.
    1. Participation in the General Assembly and Workshop hosted by the Steering Committee and the Secretariat
    2. On-Off line vote and voice at the General Assembly, Workshop and various meetings
    3. Propose and request a decision on agenda for discussion to the Steering Committee and the Secretariat
    4. View documentation written by the Steering Committee and the Secretariat on management of the IACNet

Article 8. Advisory

  1. The Steering Committee may recognize Advisory organization to promote and strengthen external relations of the IACNet.
  2. The Advisory organization must be a non-profit external organization and be able to provide expert knowledge, cooperative network and useful contents either for free or for a fee.
  3. In the course of carrying out requests made by the Steering Committee of the Secretariat of the IACNet, the Advisory organization may request appropriate expenses that occur within the scope of the work to the Secretariat.

Article 9. General Meeting

  1. The General Meeting is held to discuss and decide on Agenda to promote the IACNet and efficient management of IAC by each of the Members.
  2. The Steering Committee hosts the General Meeting and all the Members and Advisory of the IAC must participate.
  3. The General Meeting is held once every three years in principle, but frequency and dates subjected to be changed depends on the decision of Steering Committee.
  4. The venue of the General Meeting is proposed by the Secretariat and is decided by the approval of the Steering Committee.

Article 10. Regional Workshop

  1. The Regional Workshop is held sequentially in all of the four Regional Areas to strengthen the IAC network within the Regional Area and also strengthen the capacity of IAC managers.
  2. The Regional Workshop is hosted by the Secretariat and Members and Advisory within the Regional Area must participate.
  3. The Regional Workshop is held once every year in principle but frequency and dates subjected to be changed depends on the decision of Secretariat and can be replaced by the General Assembly.
  4. The venue of the Regional Workshop is proposed by the Secretariat and is decided by the approval of the Chairman of the Steering Committee.

Article 11. Funding

  1. The Operating Budget for the IACNet is part of the budget of the Secretariat for the ‘IAC Project’ and the total amount is not fixed.
  2. The Secretariat executes and settles the Operating Budget as ordered by the Chairman of the Steering Committee and does not bear the responsibility to disclose the details of the Operating Budget other than to the Chairman of the Steering Committee.

Article 12. External Relations and International Cooperation

  1. The Secretariat may prepare and implement plans for external cooperation by establishing cooperative mechanism and concluding agreements for cooperation with non-profit organizations such as the Telecentre Foundation.
  2. The Secretariat shall make full effort to continuously maintain cooperative relations with international organizations and global ICT organizations in order to promote and strengthen the IACNet.

Article 1. Date of Commencement

The Regulation comes into effect on October 22, 2014 with the launch of the IACNet.

Article 2. Voting

  1. Members may exercise their right to vote during the General Assembly, the Workshop or through the IAC Web-site.
  2. Secrecy of the vote is decided by the Steering Committee and the Secretariat.
  3. Resolution of an agenda is decided by over one-half of Member participation and over one-half votes in favor.
  4. Other matters are determined by the majority rule and in case that multiple number of decisions receive the same number of votes, the Chairman of the Steering Committee exerts the Casting Vote.